Services | Dragonfly Wedding Services

Let Us Take Care of the Details, So You Can Enjoy Every Moment

At Dragonfly Services, we understand that your wedding is a deeply personal and meaningful day. Our Day-of Coordination service is designed for couples who have handled much of the planning themselves but want a trusted professional to ensure that all the intricate details come together flawlessly on the big day.

While you might consider asking a friend or family member to help, that can add unnecessary stress for everyone involved. With a Day-of Coordinator, you can relax, knowing a professional is on-site to manage your vendors, cue important moments, and guide the flow of your event seamlessly.

For couples who prefer more support, our Partial Planning service offers guidance without taking over. You'll remain hands-on with vendors and decisions, while we provide expert advice, answer questions, and offer recommendations to bring your vision to life.

All those details you've worked so hard on? Leave them in our capable hands. Dragonfly Services will ensure your day is everything you imagined—allowing you to be fully present and savor each special moment.

Our Coordination Process

Here’s how we make sure your day runs smoothly from start to finish.

Initial Consultation

Package Selection

Discuss your vision & determine your needs.

Choose the core package that works for you.

Contract & Timeline

We create a custom timeline to guide the process.

Day-of Execution

Discuss your vision & determine your needs.

Choose a Core Package

Discover our range of services tailored to make your event a memorable experience. Compare our 3 base service packages to find the perfect fit for your special day.

Micro-Wedding Package

Perfect for couples planning an intimate celebration with fewer than 30 guests. Designed for smaller, more personal gatherings, we offer streamlined coordination to ensure your special day feels just as magical as a larger wedding but with fewer moving parts. This service focuses on the essential details, so you can still have a beautiful, stress-free day without needing full-scale planning support.

DELIVERABLES

Initial consultation to discuss your vision and wedding details.
Up to 6 hours of pre-wedding planning and coordination time.
Coordination with up to 3 key vendors (e.g., officiant, caterer, photographer).
Creation of a simplified wedding day timeline.
On-site coordination for the wedding ceremony and reception (up to 10 hours).
Oversee venue setup and décor for a smaller guest list.
Ensure smooth guest flow and manage the logistics of the day.
Assist with ceremony arrangements (seating, procession timing, etc.).
Provide troubleshooting and problem-solving as needed.
Coordination of personal items at the end of the night.

Day-of Coordination Package

Perfect for couples who have planned their wedding but need expert assistance to ensure their special day runs smoothly. We are available for support along the way and will work closely with you starting 4-6 weeks before your wedding to finalize details, coordinate vendors, and create a final timeline. On your wedding day, we handle logistics and manage everything behind the scenes, so you can relax and enjoy every moment.

DELIVERABLES

Initial consultation to understand your vision and details.
Up to 20 hours of pre-wedding planning and coordination time.
Review of vendor contracts and communication with all vendors.
Creation of a detailed timeline for the day of your Wedding.
Coordination of the wedding rehearsal (up to 2 hours).
Oversee venue setup and décor to ensure it matches your vision.
Manage the wedding day from start to finish (up to 14 hours).
Vendor coordination and point of contact for any issues.
Troubleshooting and problem-solving for any day-of challenges.
Execute your wedding timeline and keep the event on track.
Distribution of final payments/tips to vendors as needed.
Ensure breakdown and closing procedures are completed according to agreements.

Destination Wedding Package

Whether your dream is to say “I do” on a beach, a charming vineyard, or a mountain retreat, our team is here to support you every step of the way. We provide hands-on guidance long before your big day, offering personalized planning, vendor management, and on-site coordination. We travel to your wedding to ensure everything runs flawlessly, so you can focus on the celebration.

DELIVERABLES

Initial consultation to discuss your vision, destination, and specific needs.
Planning and coordination 1-2 months leading up to the wedding (up to 20 hours).
Assistance with venue selection and securing a trusted local vendor team.
Customized wedding timeline and planning schedule tailored to your destination.
Vendor management for all destination-related services.
Destination-specific logistics (i.e. permits, weather planning, accommodations).
On-site rehearsal coordination and day-of coordination for the ceremony and reception (up to 14 hours day-of).
Oversee venue setup, décor, and logistics.
Troubleshoot any challenges that arise due to travel or destination-specific elements.
Coordinate guest activities (welcome dinner, excursions, post-wedding brunch, etc.).
Coordinate tear down and vendor wrap-up post-event.

1,800

4,300

5,000 +

What is a Day-of Wedding Coordinator?

A day-of wedding coordinator is responsible for ensuring your wedding day runs smoothly and according to plan. We are available for support along the way and will work closely with you starting 4-6 weeks before your wedding to finalize details, coordinate vendors, and create a final timeline. On the big day, we manage all the moving parts so you can focus on celebrating and enjoying your special moments without any stress.
Isn’t a Day-of Coordinator the same as a Wedding Planner?

Not exactly. A wedding planner works with you from the beginning, helping you choose vendors, manage your budget, and plan every aspect of the event. A day-of coordinator, on the other hand, steps in closer to the wedding day to make sure all the planning you've done comes together. We don’t replace your hard work; we support it, ensuring everything happens as envisioned.
Does a day-of coordinator help with décor and setup?

Yes! One of the main roles of a day-of coordinator is to oversee the setup and décor at your venue. We make sure that all your arrangements, from tablescapes to flowers, are exactly as you imagined. However, we don’t create the décor or provide materials – that’s typically handled by your florist, venue, or rental company. We’ll work closely with them to make sure everything is set up perfectly.
Will the Day-of Coordinator handle every part of the Wedding?

Our job is to handle all the logistics and behind-the-scenes details, including vendor coordination, timelines, and troubleshooting. However, we don't make creative decisions or execute tasks like your florist, caterer, or photographer would. We’re here to ensure those professionals do their jobs efficiently and according to your vision.
Will a Day-of Coordinator help with the Rehearsal?

Absolutely! We typically assist with the rehearsal to make sure everyone knows where to be and when. This sets the stage for a smooth wedding day, ensuring that the ceremony flows seamlessly, and everyone is comfortable with their roles.
Do I still need a Day-of Coordinator if I have a Venue Coordinator?

Yes, these roles are different. A venue coordinator works for the venue and focuses on venue-related logistics (setup, cleanup, etc.), while a day-of coordinator focuses on your overall wedding vision. We ensure that every aspect of your wedding, from the vendors to the timeline, is managed according to your wishes. The venue coordinator’s priority is the venue; ours is your entire wedding experience.
Is a Day-of Coordinator only involved on the Wedding Day?

No, at Dragonfly Services, we are available for support along the way and will work closely with you starting 4-6 weeks before your wedding to finalize the details. During this time, we review your plans, communicate with vendors, and create a detailed timeline. On the wedding day, we’re there from start to finish, but we also do plenty of work leading up to the event to ensure everything is ready.
What happens if something goes wrong on the Wedding Day?

Our job is to handle any hiccups or last-minute changes so you don’t have to. From minor adjustments to larger unexpected issues, we’ll troubleshoot behind the scenes, keeping the day on track. You’ll never even know something went wrong because we’ll take care of it all quickly and discreetly.
Can we add more services after we hire a Day-of Coordinator?

Yes! We understand that wedding needs can change as the big day approaches. You can add additional services, like Rehearsal Coordination or Post-Wedding Brunch Coordination, at any time. However, please note that the cost of services selected is non-refundable.
How much involvement should I expect from my Day-of Coordinator before the Wedding?

From the time we have our initial consultation, we are available as needed to assist in your early planning stages. In the month leading up to your wedding, we’ll have regular check-ins to finalize details, confirm your vendors, and make sure your vision is clear. We’re available to answer questions and assist as needed, but our primary focus is to step in and manage the final phase of your wedding plan, making sure every detail comes to life on the day itself.
How much does a Day-of Coordinator typically Cost?

We offer various packages that cater to different needs and budgets. Our pricing is transparent and displayed on the Services page of website. You can choose the level of service that best fits your needs, and we’re always happy to discuss options with you during a free consultation.